Lesson 2: Organize your tasks

In the first lesson, we learned how and when to capture tasks. Tasks can be organized while creating them, but sometimes there is no time or you want to minimize your cognitive burden.

Task management is effective when it gives you more time than it takes. Easier said than done, but Organizedly is here to help.

The goals of this lesson are to help you in understanding how to manage tasks with low effort, having clarity over your workload, and how to ensure tasks are not forgotten.


Build a schedule

Scheduling is an effective technique for increasing productivity. An unscheduled day does not mean a day filled with creativity. Quite the contrary.

having a time constraint and blocking time for tasks makes you perform better. Not only that, scheduling and reserving time for focused deep work is the ultimate procrastination killer.


How to start building a schedule?

Plan your work in advance. We recommend planning at least one day in advance. Form a habit of planning your days every evening or a couple of times a week.

When you finish your day by planning the next day, your subconscious mind will process the information and you will be better prepared to tackle them the next day. When you wake up the next day, you have a clear plan and are ready to execute.

In Organizedly, you can drag-and-drop tasks from your todo-list directly to your calendar. If you are unable to schedule a task for a specific time slot but want to accomplish it on a specific day, use the planner.


What should I add to my schedule?

In essence, anything you want to do. It can be focused on writing, programming, meetings, hobbies, or anything else. A powerful way to avoid spending time on social media or other distractions is by scheduling time for them.

Social media, Netflix, and other distractions are not bad for productivity as long as they don't interrupt your work. If you have scheduled a task, focus solely on it. Nothing else. Block 15 minutes for social media, reading news, or other distractions if you need to. This way, your work will not be interrupted and you gain productivity.


Meet the planner - no more forgotten tasks

The planner is a tool for staying on top of your tasks. The first list represents all backlog and overdue tasks. If you do not complete a task before its deadline, it will automatically appear in the first list. This will make sure that no task is forgotten.

The planner works well together with the calendar or when you want to plan your day without blocking time for each task.

The following lists represent days starting from today. If you mark a task as completed, it will automatically be moved to the bottom of the list.


Plan your work with the planner



Use collections

Viewing all your open tasks in one view might be overwhelming, especially if you work with multiple initiatives Avoid information overload and focus on the project at hand. Create a new collection for each major project you are working on at the moment. We recommend having 3-5 project active projects at a time to keep your work organized.